1.Open a browser window and access Webex website: www.webex.com
Click on ‘Start for Free’.
2.Enter your Outlook email address when prompted to sign up
3.Webex will send a 6-digit confirmation code to your Outlook email. Key in the confirmation code at the website to proceed.
4. After the confirmation code you will be brought to this page. This means your account has been registered and you can start to host meetings in Webex.
5.To start hosting a meeting from Webex, open the Webex desktop app from your VDI:
6.When prompted to sign in, input the email address you have registered with Webex.
7.Note that everytime you sign in to Webdex, you will be prompted by this popup. Simply click on the X on the top right corner to close the popup. You will be able to proceed.
8. Once you have signed in, click on ‘Start a Meeting’ to host a meeting.
9. You will be brought to a preview of your camera screen. Click on ‘Start Meeting’ to proceed.
10. Once you have started a meeting, you will be brought to an empty meeting room and the screen will indicate ‘Waiting for others to join’. To add other participants, the first method is to click from the top menu bar: Participant->Invite and Remind…
11. In the Invitees field, input the email addresses of the participants you wish to invite to the meeting and click ‘Send’. They can join the meeting as guests even if they have not registered a Webex account.
12.The alternative method to invite participants is to give them your Meeting number.
To find out your Meeting number, please click on Meeting->Information.
13. You will see your Meeting number in the pop up. Other participants will be able to join your meeting room by inputting the Meeting number.
14.From other participant’s Webdev app, they can input the Meeting number under ‘Join a Meeting’ to join your meeting room.
15. In order to do a presentation, you can share your desktop screen by clicking on Share->Share My Meeting Window
16.An additional menu overlay will appear at the top of the screen.
From the menu, click on Share and click on Share Content…
You will be able to share your desktop screen with others and show them files such as Word documents and Powerpoint presentations.
17. Once the presentation is over, you can stop sharing your screen by clicking on Stop Sharing from the menu.
